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RESPONSIBILITIES

  • The primary role of the Administrative Assistant is to be a key driver in assisting the company achieve its objectives by performing a wide range of administrative and office support activities for all departments, managers and supervisors, and to facilitate the efficient overall operation of the organization.

Key Accountabilities

  • General clerical duties including printing, photocopying, fax and mailing
  • Maintain electronic and hard copy filing system
  • Retrieve documents from filing system
  • Handle requests for information and data
  • Resolve administrative problems and inquiries
  • Prepare written responses to routine inquiries
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Schedule and coordinate meetings
  • Record, compile, transcribe and distribute minutes of meetings
  • Maintain office supplies inventory by checking stocks, anticipating needed supplies, placing and expediting orders for supplies
  • Coordinate maintenance of office equipment
  • Greet, receive and direct visitors and clients
  • Open, sort and distribute incoming correspondence
  • Provide required non-confidential information to visitors and clients, such as company address, website and other related matters
  • Anticipate the needs of others in order to ensure their seamless and positive experience
  • Adhere to policies and procedures
  • Assist the business with any ad-hoc requests, including doing some bank transactions, and inquiries and/or follow-ups with government agencies, such as SEC, BIR and other offices within Metro Manila

 

QUALIFICATIONS

  • Graduate of any 4 year business or related course
  • Knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • Data entry experience, preferred
  • Knowledge in operating standard office equipment
  • Knowledge of principles and practices of office management
  • Willing to travel and visit Project Sites
  • Proficient computer skills, including Microsoft Office
    Adept in technology
  • Excellent time management skills
  • Ability to prioritize and keep track of everything that needs to be done
  • Strong problem-solving skills
  • Good negotiation and influencing skills
  • Manages different stakeholder groups effectively
  • Strong verbal and written communication skills
  • High degree of attention to detail
  • Dependable and reliable
  • Exceeds current expectations and pushes for improved results in own performance
  • Takes on new responsibilities when faced with unexpected changes
  • Ability to maintain a professional appearance and manner
  • Ability to work in a busy environment with constant interruptions
  • Ability to work effectively both independently and as part of a team
  • Ability to work under pressure

 

BENIFITS

Tagged as: administrative assistant

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